SIZE OF JOB<\/strong><\/p>

JOB PURPOSE AND SCOPE:<\/strong>
To maintain and manage all important documents of CPE either for a particular project or the whole organization and assure that it is easily accessible and stored.<\/p>

JOB DIMENSIONS:<\/strong>
To work as a document controller and record keeper. Reports to the Lead Document Controller or his delegate as required.<\/p>

JOB DUTIES & RESPONSIBILITIES:<\/strong><\/p>

Policies and Procedures:<\/strong><\/p>

• Maintains and follows the CPE procedures for Documents & Records Management.<\/li>\n\n
• Works closely with Lead Document Controller and other team members to ensure correct, updated, and timely dissemination of information and assures that documents are easily accessible and stored.<\/li><\/ul>

  Document & Records Management:<\/strong><\/p>

  • Coordinates all CPE activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.<\/li>\n\n
  • Inputs document data into CPE standard registers and ensures that the information is accurate and up-to-date.<\/li>\n\n
  • Generates various document control reports as required.<\/li>\n\n
  • Makes sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.<\/li>\n\n
  • Maintains updated records of all approved documents and drawings and their distribution clearly.<\/li>\n\n
  • Maintains the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.<\/li>\n\n
  • Maintains the files and control logs as required by the project.<\/li><\/ul>

    Reporting:<\/strong><\/p>

    • Prepares weekly and monthly reports pertaining to Document & Records Management.<\/li>\n\n
    • Attends regular monthly\/weekly progress review meetings.<\/li>\n\n
    • Covers the duties and responsibilities of the Lead Document Controller whenever they are delegated.<\/li><\/ul>

      WORKING RELATIONSHIPS:<\/strong><\/p>

      INTERNAL:<\/strong>
      Lead Document Controller and other team members, other Departments as required.<\/p>

      EXTERNAL:<\/strong>
      Subcontractors, Main Contractors, and Clients as required.<\/p>

      DECISION-MAKING AUTHORITY:<\/strong>
      LEVEL [ ]<\/p>

      JOB SPECIFICATION<\/strong><\/p>

      QUALIFICATION:<\/strong><\/p>

      • Bachelor or technical degree in administration, office management, or records management \/ 3-5 yr Degree.<\/li>\n\n
      • Project Document control skills.<\/li>\n\n
      • Minimum 3 years’ overall relevant experience; at least 3 years’ experience desirable in Oil & Gas project environment.<\/li>\n\n
      • In-depth knowledge of Microsoft Office; Document Control Software (Documentum, OpenText, Directum, SharePoint).<\/li><\/ul>

        MINIMUM WORKING EXPERIENCE:<\/strong><\/p>

        • Overall: [3-5] yrs.<\/li>\n\n
        • Oil & Gas (Upstream): [2-3] yrs.<\/li>\n\n
        • Middle East: [1-2] yrs.<\/li>\n\n
        • Similar Position: [2-3] yrs.<\/li><\/ul>

          OTHER HARD SKILL REQUIREMENT (TECHNICAL AND EDUCATION):<\/strong><\/p>

          • Project Document control skills.<\/li>\n\n
          • Minimum 3 years’ overall relevant experience; at least 3 years’ experience desirable in Oil & Gas project environment.<\/li>\n\n
          • In-depth knowledge of Microsoft Office; Document Control Software (Documentum, OpenText, Directum, SharePoint).<\/li><\/ul>

            SOFT SKILLS (BEHAVIORAL):<\/strong><\/p>

            • Excellent communication and oral skills with a proactive attitude.<\/li>\n\n
            • Capable of multitasking numerous projects at once and working within deadlines.<\/li><\/ul>","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[133],"job_listing_category":[146,135],"job_listing_location":[145],"job_listing_tag":[],"class_list":["post-8125","job_listing","type-job_listing","status-publish","hentry","job_listing_type-contract","job_listing_category-oil-gas","job_listing_category-oil-gas-upstream","job_listing_location-uae"],"yoast_head":"\n